Responsible Employees are required to report incidents of sexual violence (sexual assault, relationship violence, stalking, and sexual exploitation), sexual harassment, sex-based harassment, and other prohibited behavior (invasions of sexual privacy, sexual intercourse with a minor, indecent exposure, failure to comply with any order of exclusion issued under the UC SVSH Policy, and retaliation), as defined by the UC SVSH Policy, to the Title IX Office as soon as practicable.
Who is a Responsible Employee?
All employees at the University of California who are not designated Confidential Resources are Responsible Employees. In general, if you receive a paycheck from the University and your position is not included in this list of designated Confidential Resources, you are a Responsible Employee and are thus required to report incidents of sexual violence, sexual harassment, sex-based harassment, and other prohibited behavior (as defined by the UC SVSH Policy) to the Title IX Office.
Student employees (including resident assistants and graduate teaching assistants) are also Responsible Employees and are thus required to report incidents of sexual violence, sexual harassment, sex-based harassment, and other prohibited behavior that they learn of through the course of their employment to the Title IX Office.
Please reach out to your supervisor and/or the Title IX Office if you would like to confirm your status as a Responsible Employee
When am I required to report as a Responsible Employee?
Responsible Employees are required to promptly report to the Title IX Office if they learn, in the course of employment, of any instance of sexual violence, sexual harassment, sex-based harassment, and other prohibited behavior (as defined by the UC SVSH Policy) experienced by a student.
- “In the course of employment” means that the employee learned of the reported sexual violence, sexual harassment, sex-based harassment, and other prohibited behavior while acting in their capacity as a University employee. Examples include while being “on-the-clock,” or while volunteering at a University-sanctioned event.
- See the UC SVSH Policy for definitions of sexual violence (sexual assault, relationship violence, stalking, and sexual exploitation), sexual harassment, sex-based harassment, and other prohibited behavior (invasions of sexual privacy, sexual intercourse with a minor, indecent exposure, failure to comply with any order of exclusion issued under the UC SVSH Policy, and retaliation).
Responsible Employees with Additional Reporting Requirements
Some Responsible Employees have the additional requirement to report to the Title IX Office if they learn, in the course of employment, of any instance of sexual violence, sexual harassment, sex-based harassment, and other prohibited behavior (as defined by the UC SVSH Policy) experienced by any person affiliated with the University (including students, staff, and faculty).
The following Responsible Employees have those additional requirements.
- Campus Police
- Human Resources Administrators
- Academic Personnel Administrators
- Title IX Professionals
- Managers and Supervisors (including Deans, Department Chairs, and Directors of Organized Research Units)
- Faculty Members
What am I required to report as a Responsible Employee?
Responsible Employees are required to contact the Title IX Office as soon as possible and share all information regarding reported sexual violence, sexual harassment, sex-based harassment, and other prohibited behavior (as defined by the UC SVSH Policy), including the names of any individuals involved, their contact information, and any details of the incident. As a Responsible Employee, you should report to the Title IX office even if you are unsure that the incident actually occurred or whether it constitutes sexual violence, sexual harassment, sex-based harassment, and other prohibited behavior.
If your job responsibilities ordinarily would require you to investigate a report of disruptive behavior or intervene or resolve the issue, consult with the Title IX Office before taking any steps to assure compliance with all applicable laws and policies.
When am I not required to report as a Responsible Employee?
Responsible Employees are not required to report to the Title IX Office if they learn of sexual violence, sexual harassment, sex-based harassment, and other prohibited behavior (as defined by the UC SVSH Policy) when they are not working in their role as a University employee. Examples include:
- Disclosures made amongst friends while “off-the-clock”
- Information about Prohibited Conduct posted to non-University affiliated social media and/or websites
Additionally, Responsible Employees are not required to report to the Title IX Office when sexual violence, sexual harassment, sex-based harassment, and other prohibited behavior is disclosed to them:
- during a public awareness event such as UCSB Take Back the Night, or
- by someone who is participating in human subjects research that has either been approved by an Institutional Review Board (IRB) or certified as exempt from IRB review.
Please reach out to your supervisor and/or the Title IX Office if you have any questions regarding your reporting obligations as a Responsible Employee.
Responsible Employees and other reporting parties may have additional reporting mandates through the Clery Act or CANRA.
- Responsible Employee FAQs
- For information about best practices when receiving reports of sexual violence, sexual harassment, sex-based harassment, other prohibited behavior (as defined by the UC SVSH Policy), and all other TIXO prohibited conduct, visit the If Someone Reports to You page.
- To submit a report to the Title IX Office, visit the Title IX Office webform.
The University prohibits retaliation against any person who makes a report to the Title IX Office or who is involved in a resolution process. For information about your protection from retaliation, visit the Reporting FAQs page.